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Volunteer Roles
What will you do as a float decorator? There are many roles to fit the interests and limitations of decorators. We have outlined the four primary volunteer roles, each distinct in their physical requirements of the volunteer. There is no need to sign up for a role, but on the day of your shift let the crew chief know if you have a preference of roles. Volunteers will be trained at the start of the shift on how to complete each task.
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Decorating Role |
Description |
Requirements |
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Petal Pasting: Climbers and Crawlers |
Climb scaffolding or move into hard-to-reach places to paste floral materials. |
· Able to handle and breathe adhesive and floral materials.
· Able to be flexible and stable on scaffolding. |
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Petal Pasting:
Sitting |
Paste floral materials while sitting or standing on the float. |
· Able to handle and breathe adhesive and floral materials.
· Able to stand and bend. |
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Petal Prepping |
Cut and prepare flower petals and other floral materials. |
· Able to sit for extended periods.
· Able to use scissors, sifters and other hand-held preparation tools. |
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Support System |
Bring floral materials and supplies to the people prepping and pasting the floral materials. |
· Be attentive to the needs of those prepping and pasting petals. |
2009 Rose Parade Decorating Dates and Times
Featured Groups have reserved a select number of spaces during specific shifts to allow their members to decorate together. If you are a member of one of these groups you may be asked to sign up with a lead contact person at your organization. If you are not affiliated with any featured Groups, a limited number of spaces are reserved each shift for unaffiliated individuals.
Note that until December 28, the main focus is on “dry decorating” with seeds, bark and other non-perishable materials. From December 28 to completion, “floral decorating” focuses on live flowers and foliage. The schedule for December 2008 is as follows:
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Donate Life Ambassadors
Embajadores de Done Vida
TRIO Ventura County/West Valley
United Organ Transplant Association |
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Donate Life Run/Walk Committee
Lifesharing (San Diego)
Dignity Memorial |
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OneLegacy Family Services |
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Cedars-Sinai Medical Center
UCLA Health System
OneLegacy Board of Directors/Advisors |
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St. Joseph Hospital Kidney Transplant Program
Donate Life Workplace Partners |
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OneLegacy Family Services |
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OneLegacy Staff and Donation Partners |
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Astellas Pharma US, Inc.
Loma Linda University Medical Center |
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Official Partners (from Out of State)
Family Circle Pilgrims |
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Float Riders and Floragraph Families |
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Float Riders and Floragraph Families |
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Individual Signups (Experience Required)
Asian Community |
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Official Partners (30 total) |
Location
The float is decorated at Phoenix Decorating Co.’s Rosemont Pavilion, 700 Seco Street, Pasadena CA 91103.
Arrival Time and Orientation
Volunteers should arrive at Donate Life tent 15 minutes prior to the start of the shift, allowing time to park and walk to the barn. The Phoenix Decorating crew chiefs will guide volunteers through a brief orientation.
Transportation and Parking
For directions to the Phoenix Decorating Co. Rosemont Pavilion, click here. We will not be able to provide or assist with transportation to and from the decorating site.
Age Requirements
Due to insurance requirements at Phoenix Decorating and the need to show proof of age, all volunteer decorators must be at least 15 years old. Teenage volunteers may be asked to show a high school student identification card or driver's license as proof of age.
Float Merchandise
Official Donate Life Rose Parade Float merchandise may be purchased at the float decorating site.
Recommended Attire
Layered, old and warm clothing is most appropriate for decorating. If you will be climbing scaffolding, consider the flexibility your clothing allows and whether it could get easily snagged. Night shifts can get VERY cold. Other guidelines:
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Team Shirt |
When you register for your shift you will be provided a cotton T-shirt with the Rose Parade logo on the front and the Donate Life logo on the back. We request that you wear this shirt (over long-sleeved garments as necessary) during your shift as it unifies our crew and sends a strong message when media are filming. |
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Other Tops |
Because of the work environment, we recommend that you wear a long-sleeved shirt that can be worn under your T-shirt, or can be taken off to cool down. If you are easily chilled or are working a night shift, bring a heavier sweatshirt, pullover or jacket; even gloves, scarves and hats may be appropriate. |
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Hats |
Long hair should be tied back. You may wish to bring a baseball cap to keep your hair out of your face. |
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Shoes |
Wear old, comfortable shoes with closed toe and closed heel. |
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Purses |
Instead of carrying purses, consider placing valuables in a fanny pack that can be kept with you at all times. There is not a secure area to keep valuables. |
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Cameras |
Don’t forget to bring one! Small digital cameras can fit neatly into your fanny pack. |
Work Environment
The decorating facility is a large warehouse that can range from hot to cold depending on the elements and weather outside. You will be working in a covered area, but it does not have climate control. Keep in mind that the floor is concrete and, unless your task involves sitting, you may be on your feet for extended periods.
Food
We will provide coffee/tea/hot cocoa, bagels and donuts in the morning, and lunch and dinner will be provided for the morning and evening shifts, respectively. Water, juice, soda, fruit and snacks will be available throughout the day. Lunch and dinner breaks are daily from 12:00-12:30pm and 6:00-6:30pm. Due to space limitations and the need to keep the work area clean, volunteers are asked to eat outside of the warehouse, weather permitting.
Decorating Supplies and Equipment
All decorating tools will be provided, including scissors, buckets, brushes, and adhesive.
What You Should Bring
- Food: If you have any special food requirements you may wish to bring a bagged lunch or snack with you. No refrigeration is available.
- Supplies: Face masks are recommended for transplant recipients or those susceptible to strong fumes. Also, you may wish to bring gloves.
Medical Considerations
If you are a transplant recipient or have a history of medical conditions, we request that you notify your transplant coordinator and/or physician that you intend to participate in float decoration. Let them know you will be handling and surrounded by floral material, in an open warehouse with several hundred people, and exposed to strong adhesives. (A list of substances can be provided upon request.) Please consider using a face mask at all times during your decorating shift.
Before Signing Up, Please Note:
- Shifts are 6 to 8 hours in length. You must be present for the entire shift.
- Shifts will be scheduled on a first-come, first-serve basis.
- The adhesives used in float building have the potential to cause skin and respiratory irritation.
- The facility has wheelchair access.
- Although safety precautions are taken thoroughly into consideration, decorating a float is physical work.
- Please notify us immediately via phone or email if you are unable to attend your assigned shift.
- If coming from out of town, consider purchasing trip cancellation insurance.
- While we appreciate your support, we will not be providing volunteers with grandstand seats or game tickets.
- If you do not show for your decorating shift and do not cancel your registration online or call the cancellation hotline, you will NOT be allowed to decorate the following year.
How to Sign Up
Volunteer signups for 2009 Donate Life float decorating opens Wednesday, October 1, 2008 at our online decorating reservations site, www.regonline.com/2009DLfloat. In order to register for a featured group, you will need to have that group’s password. You may register as an unaffiliated individual for most shifts as space permits. Volunteers will be scheduled on a first-come, first-serve basis. Questions regarding volunteer decorating may be addressed to Volunteer Operations Committee chair Stephanie Schmitz, sschmitz@onelegacy.org
We'll see you at Rosemont Pavilion!
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